The                          USGenWeb Project


CTGenWeb
  Guidelines,  Rules  &
Proposed Bylaws (2016)




CTGenWeb



Welcome!

The CTGenWeb Project welcomes enthusiastic genealogists and family historians as County Coordinators. 

Please read through the other material on this page to determine if such a responsibility is a good fit for you.  Then, if you have some knowledge of a Connecticut county, and basics skills for web design and uploading, and are interested in “applying” for the job of County Coordinator, let the State Coordinator know.  You need not be located in or near a county in order to apply, although an ancestral connection is the norm.  If you are not ready to take on the responsibility of maintaining a county site, but are interested in contributing, please contact the appropriate County Coordinator. 


While it is not a CTGenWeb rule, it is the current practice to limit the number of counties a coordinator may adopt, in order to minimize the impact of a single volunteer’s departure from the project.   If you are interested in a county but it does not appear to be available, you may asked to be placed on the waiting list should that county become available.

W
hen you volunteer to coordinate a county or town, you do so knowing that it is on behalf of The CTGenWeb Project, The USGenWeb Project, and the many visitors to this site.  You may house your site at the server of your choice, or we can recommend sources for free web hosting.

The USGenWeb Project has certain requirements for state, county and town sites. States can, and do, impose additional requirements and guidelines. To volunteer to coordinate a county or town site in The CTGenWeb Project, it must be with the understanding that you will adhere to these requirements and guidelines. Please visit this page and become familiar with the requirements. http://www.usgenweb.org/volunteers/guidelines.shtml


In addition, The CTGenWeb Project has its own set of rules, guidelines, and bylaws.


REQUIREMENTS FOR COUNTY COORDINATORS

Provide to the State Coordinator your full name, mailing address, and telephone number. This information shall be held in the strictest of confidence, and is for use in the event that a County Coordinator’s email address bounces. Notify the State Coordinator of any change of email address.

  • Join our state mailing list. The State Coordinator or Assistant State Coordinator will subscribe you to the list.  County Coordinators may not block messages from the state list, as it is a CTGenWeb requirement for all members to be subscribed.
  • Provide to the State Coordinator the names and email addresses of Town Coordinators or Assistant County Coordinators, and any changes in the contact information of Town Coordinators or Assistant County Coordinators, and send any changes to the State Coordinator as requested quarterly by The USGenWeb Election Committee.
  • Notify the State Coordinator if he or she will be unavailable for an extended period of time.
  • Respond to periodic Roll Calls.  If there is no response to two consecutive roll calls, nor to subsequent private attempts to contact him or her, the County or Town Coordinator may be removed.
  • Respond to researchers’ concerns and questions in a prompt and courteous manner. There is no requirement for CCs to assist visitors with personal research questions, but a friendly response, and possibly a point in the right direction, is appropriate.  It is our goal to make a significant and permanent contribution to Connecticut online genealogy, and that means welcoming the contributions of volunteers.
  • On the main page of the County site, display in a prominent location an approved USGenWeb logo and CTGenWeb logo, with links back to The CTGenWeb and The USGenWeb sites. At the bottom of the main page should be displayed a  "Last Updated" notation within the last 6 months, or the current year copyright.
  • Provide town clerk information on the county page and/or link to an appropriate CTGenWeb town site.
  • Become familiar with Copyright laws, and do some due diligence in determining the  disposition of any donated material.


Providing links to other non-commercial genealogical web sites relevant to the county is encouraged, but there must be sufficient information on the site without following any off-site links to non-USGenWeb sites that it is clear to visitors that off-site links are a minor part of The CTGenWeb site.

Material contributed to The CTGenWeb Project may be removed only upon the request of its submitter. An outgoing County Coordinator must ensure that a copy of material contributed by volunteers remains with the Project. He or she has the option of specifying in writing to the State Coordinator whether the format of the pages (html coding, graphics, and/or backgrounds), may be used by a subsequent CC. Raw data, photos, etc., must be made available for an incoming CC.

Any materials which remain on the site shall be credited to the original contributor and/or creator. Previous coordinators who have made contributions to the site should be credited on the page as past coordinators. 



CTGenWeb RULES AND BYLAWS (Pending Approval)

The name of the project shall be The CTGenWeb Project. The CTGenWeb Project is a member of The USGenWeb Project.


ELECTIONS


At least every two years an election shall be held for State Coordinator, unless the current State Coordinator desires to continue, and no other candidates for the office express interest. Those elections shall be held during October of odd numbered years, with the term or the SC beginning on November 1st. County and Town Coordinators in good standing for at least 30 days are allowed to vote, with a single vote for each coordinator, regardless of the number of counties or towns the member coordinates.  The determination shall be made by a minimum of a two-third affirmative vote by eligible voting members. The State Coordinator shall appoint an Assistant State Coordinator who shall be available to handle any CTGenWeb business if the State Coordinator is unavailable.

Members in good standing are eligible to vote on CTGenWeb business, as well as USGenWeb elections.  To be a voting member in good standing, a coordinator must be subscribed to the CTGenWeb state list, respond to  roll calls, and meet CTGenWeb and USGenWeb site requirements.




Last Updated 01/31/16